The JD14 form (form code PSMB/SBL-KHAS/JD/14) is the Employer and Training Provider Joint Declaration for claims under HRD Corp’s HRD Corp Claimable Courses scheme, still widely called SBL-KHAS. By signing it after the training ends, the employer confirms the course ran as approved at the agreed fee, and authorises the training provider to claim that fee from HRD Corp. It is still required in 2026, and it is uploaded with the claim in e-TRiS.
If someone has emailed you a JD14 and asked you to “sign and stamp”, that is the whole job. The rest of this page explains what you are declaring, what to check before you sign, and the mistakes that get claims sent back.
General information for Malaysian employers, not official HRD Corp or legal advice. Forms and rules change; check the official links at the end before you act.
Where JD14 sits in the claim journey
HRD Corp Claimable Courses: from grant to payment
- 1Employer applies for the grant in e-TRiSBefore training. The grant must be approved first. Since 15 June 2026, in-house training may start no earlier than 14 days after approval. See our grant application guide.
- 2Training runsTrainees sign the T3 attendance form for every session. Attendance below 75% reduces what can be claimed.
- 3Provider fills in the JD14The training provider completes every field, then sends it to the employer. It must be dated on or after the last day of training.
- 4Employer checks, signs and stampsA manager-level officer or above approves it. This is your declaration, so check the numbers.
- 5Provider submits the claimJD14, T3 attendance, an invoice addressed to HRD Corp and, for online training, a system attendance report go into e-TRiS. The fee is paid from your levy.
What is on the form
| Section | What it asks for |
|---|---|
| Part 1: Employer details | Employer name and address, employer code, grant approval number, group approved, group claimed, course title, start and end dates, venue |
| Part 2: Course fee | Number of trainees, total fee approved (RM), total fee claimed (RM) |
| Part 3: Joint declaration | Signature, name, designation and MyKad number for both the training provider and the employer, company stamps and date |
Source: HRD Corp JD14 template and Support Centre article on PSMB/SBL-KHAS/JD/14.
Who signs, and when
The provider signs as managing director, general manager, centre manager or principal. On the employer side, the printed template lists the managing director, general manager, financial controller or finance director, while HRD Corp’s current support guidance accepts a manager or above. If your internal authority matrix is stricter, follow it. Either way, every signature and date must fall on or after the training end date. A JD14 signed on day one of the course is one of the most common reasons a claim bounces.
Check these five things before you sign
- Approval number and course title match the grant approved in your e-TRiS account.
- Dates and venue are the dates the training actually ran.
- Number of trainees matches the T3 attendance, not the number originally registered.
- Fee claimed is not higher than the fee approved, and sits within the Allowable Cost Matrix. For a public course that is RM1,750 per person per day; for in-house, RM10,500 per group per day.
- The invoice is addressed to HRD Corp and shows your company name, the course title, the dates and the provider’s SST number.
This is a legal declaration. A false declaration can be prosecuted under the PSMB Act 2001, with a fine of up to RM20,000, imprisonment of up to two years, or both, and HRD Corp can withdraw the grant and recover the money. Never sign a JD14 for training that did not happen as described.
Common reasons claims with a JD14 get rejected
- JD14 signed or dated before the training ended.
- Fields left blank, or approved by someone below manager level.
- T3 attendance not signed for every session.
- Invoice not addressed to HRD Corp, or missing required details.
- Attendance submitted wrongly: once submitted, the employer cannot amend it.
- The claim submitted more than six months after the training finished.
The last one is unforgiving: claims must be submitted within six months of training completion. Our claim submission guide covers the e-TRiS steps.
Your levy has a clock on it
Unused HRD Corp levy is forfeited if no claim is made within 24 months, apart from a RM10,000 balance that stays in the account. If your finance team has been treating the levy as a tax, it is worth checking the balance. A two-day, HRDC-claimable AI course for a team of ten is one of the simplest ways to put it to work. Our levy guide explains the rules.
Two days building AI agents for reconciliation, OCR and reporting. We fill in the JD14 and the claim paperwork with you.
Next public class: 15–16 October 2026 at Worq TTDI · seats available
HRD Corp claimable. AITraining2U is an HRD Corp registered training provider. Our public and in-house courses are claimable under the HRD Corp Claimable Courses (SBL-KHAS) scheme, and we prepare the grant paperwork with you. See HRDC-claimable AI training: courses, costs and how to claim.