Act as our cost controller. I'm
attaching [12 months of bank / card
transactions, or our P&L export].

1. Categorise every line: software &
   subscriptions, suppliers, outsourced
   services, marketing, payroll, other.
2. Rank categories by annual spend and
   show each as a % of total.
3. Flag anything questionable — duplicate
   charges, two tools doing one job,
   anything that rose more than 10% vs
   last year, and any charge we can't
   identify.

Output: a summary table by category, plus
a "questionable spend" table with amount
per year and why it's flagged.

Ask me before assuming what an unclear
line item is.

Now take the software & subscriptions
list and review our whole stack.

For each tool: what it does, cost per
month and per year, seats paid vs seats
actually used [I'll paste usage], which
other tool in our stack overlaps with it,
and the cheaper route — annual plan,
lower tier, free tier or a competitor.

Then give me three lists:
- CANCEL NOW
- DOWNGRADE
- CONSOLIDATE INTO [tool]

Each line: amount saved per year, and
what we actually lose by doing it.
Sort by savings, total it at the bottom.

Automate this. Using Cowork,
Schedule it for the 1st of every
month:

1. Read our latest statement export and
   compare it to last month.
2. Flag NEW charges, any amount that went
   up, and every renewal falling due in
   the next 45 days.
3. Re-check the cancel list — did those
   charges actually stop?

Email me a one-page spend digest via
Gmail, with a "cancel before this
date" section at the top. Draft it —
don't send.

Here are [2-4] quotes for the same job:
[paste or attach each one].

Normalise them to a like-for-like
comparison:

1. Restate each scope in the same words.
   Flag anything one includes that the
   others don't.
2. Build a table: supplier | headline
   price | setup / one-off | minimum
   commitment | payment terms | contract
   length | exit cost.
3. Work out the 1-year and 3-year total
   cost of ownership for each, at our
   real volume of [X units / month].

Tell me which is genuinely cheapest, and
which one looks cheap but isn't. End with
every question I should ask before I sign.

Using the live web, benchmark what
[service / product / category] actually
costs in [Malaysia / Klang Valley] for a
business our size — [X] outlets, [Y]
staff, [volume per month].

Give me:
- the fair market range (low / typical /
  high), with sources
- where our current price of [RM amount]
  sits in that range
- the 3 levers that move price most here
  (volume, contract length, payment
  terms, bundling, off-peak...)
- 3 concrete asks I can make, and the
  target price I should walk in with

Be blunt about whether we're overpaying.

Draft the renewal email. Firm, polite, no
threats: what we pay now, what the market
says, our 3 asks, our target price, and a
clear deadline.

Give me two versions — one for a supplier
we want to keep, one for a supplier we'd
happily replace.

Then, using Cowork + Schedule,
build our renewal calendar. For every
contract I list with its end date, remind
me 60 days before via Gmail with
the supplier, what we pay, and the last
benchmark. Draft it — don't send.

Here's everything we currently outsource:
[for each line — supplier, what they
deliver, how often, what we pay].

Classify every line into:
- KEEP WITH SPECIALIST — real expertise,
  brand or legal risk, or genuinely good
  value for what we get
- CO-PRODUCE — we draft, they review and
  sign off (pay for judgment, not typing)
- BRING IN-HOUSE — volume, templated,
  low risk

For each: cost per year now, likely cost
after, hours it would take us, and the
risk of getting it wrong (low/med/high).

Be honest — tell me which lines I should
NOT touch, and exactly why.

Build our house-style brief so every
in-house draft comes out consistent.

From [paste 3-5 of our best pieces, our
brand guide, or our website], extract:
- who we're talking to and what they
  care about
- our tone in 5 rules, each with a do
  and a don't
- words, claims and formats we never use
- the structure of each deliverable:
  [social post / product description /
  monthly report / SOP]

Output it as a reusable brief I paste at
the top of every future prompt.

Then use it to produce [this month's
deliverable] end to end.

We pay [RM X / month] for [tool] and only
use it for [these 2-3 things].

Using Cowork, spec and build the
simple internal version:

1. Write the one-page spec — inputs, what
   it outputs, who uses it, what it must
   NOT do.
2. Build it as a single self-contained
   page or sheet I can run today.
3. Then tell me honestly where the paid
   tool is still worth it — support,
   compliance, integrations, scale. If it
   is, say so and stop.

Act as our operations analyst.

Here are the recurring tasks my team does:
[task, who does it, how often, roughly
how long it takes].

Our loaded cost per hour is [RM X] —
salary + EPF/SOCSO + overhead, divided by
hours worked.

Build one table: task | hours per week |
cost per year | how rule-based it is
(1-5) | how much judgment it needs (1-5) |
what breaks if it's done wrong.

Rank by cost per year. Then name the top
3 to automate first — highest cost, most
rule-based, lowest risk — and tell me what
the team should do with the hours we get
back.

Take the #1 task from that list.

Write the full workflow as if you're
handing it to a new hire on day one:

1. Trigger — what starts it, and when
2. Inputs — where the data comes from,
   in what format
3. Steps — numbered, unambiguous, with
   the exact rules and thresholds
4. Exceptions — every case a human must
   decide, and who decides it
5. Checkpoints — where a person signs off
   before anything leaves the company
6. What "done" looks like

Then give me the prompt (or agent
instructions) that actually performs
steps 1-4.

Now run it. Using Cowork,
Schedule it [daily at 8am / every
Friday 5pm]:

1. Run the workflow above on this period's
   inputs.
2. Handle the clean cases end to end.
3. Put anything unusual in an EXCEPTIONS
   list with the reason — never guess.
4. Track: items handled, hours saved,
   exceptions raised.

Email me the run summary via Gmail
— exceptions at the top, the month's
savings tally at the bottom. Draft it —
don't send.